ERASMUS MOBILITY CONSORTIUM CALL FOR APPLICATIONS ERASMUS STUDENT MOBILITY FOR PLACEMENT (TRAINEESHIP/INTERNSHIP)

WHAT IS ERASMUS STUDENT MOBILITY FOR PLACEMENT?

Student Mobility for Placement comprises a specified period where students receive vocational/professional training and/or gain work experience at a company or organization operating in one of the programme countries. During placement period, students acquire full-time work experience in the field they study. (Placement abroad can last from a minimum of 2 months to a maximum of 12 months).

Job description must be directly related to student’s major field of study.

WHO CAN APPLY?

Full-time students enrolled in associate’s, undergraduate, master’s, PhD degree and medical specialty programs offered by the Consortium partner higher education institutions (formal education) can apply for Erasmus student mobility for placement.

Consortium partners (in alphabetical order);

Altınbaş University
Biruni University
Fatih Sultan Mehmet Foundation University
Işık University
Maltepe University

ERASMUS+ SPECIAL NEEDS SUPPORT

Additional funding is available for participants with physical, mental or health-related conditions via the Erasmus+ special needs support. Students with disabilities are provided with up to 100% additional funding to cover their special needs costs, including the expenses of an accompanying person.

For further details, you may contact your Consortium representative.

WHEN IS THE DEADLINE FOR APPLICATION?

Applications must be submitted to the contact persons of the Consortium Partners between October 29, 2018 and November 9, 2018.

Deadline for Submission of Acceptance Letters is December 14, 2018.

WHEN CAN I DO MY TRAINEESHIP?

This is a call for application to the Erasmus Student Mobility for Placement. Placement activities must be completed until December 2^nd, 2019.

APPLICATION REQUIREMENTS

Associate’s (Vocational Schools) and undergraduate degree students are required to have a minimum GPA of 20 out of 4.00; graduate students are required to have a minimum GPA of 2.50 out of 4.00.

In case any student has already taken part in Erasmus+ mobility activities during his/her regular period of education, s/he shall not participate in a mobility activity lasting more than 12 months (For instance, if student has already participated in an Erasmus+ learning mobility of 9 months, his/her application to a student mobility expected to last 4 and a half month shall not be approved. However, such students are allowed to attend 3-month placement mobility).
Placement abroad can last from a minimum of 2 months to a maximum of 12 months. Applications will be accepted provided the mobility period stated in the letters of acceptance does not last longer or less than the abovementioned durations.
Current students can carry out placement activities during the regular period of education. As for final-year students, they are allowed to do a traineeship within 12 months after they graduate. With regard to placement mobility to be carried out after graduation, students must apply for mobility while they are still associate, undergraduate or graduate (master or doctorate) degree students. Recent graduates cannot apply for Erasmus mobility for placement.

WHERE WILL I DO MY TRAINEESHIP?

Host organisations for student placements may be enterprises, companies, training centres, research centres and other organisations that match the definition of enterprise stated in the Erasmus + Programme Guide.

Host Countries are:

Germany, Austria, Belgium, United Kingdom, Bulgaria, Czech Republic, Denmark, Estonia, Finland, France, Croatia, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, Southern Cyprus, Letonia, Liechtenstein, Lithuania, Luxembourg, Hungary, Macedonia, Malta, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Greece.

It is also possible to carry out a traineeship in a higher education institution located in one of the Programme Countries. However, the programme of the traineeship cannot consist of following courses, as that would be considered a study period and not a traineeship. Master and PhD students who completed their course load and are currently developing their theses should apply to Student Mobility for Studies (Learning Mobility), for studies (with credits) they will carry out working with an advisor, which do not make part of a traineeship.

The following types of organisations are not eligible as receiving organisations for student traineeships: EU institutions and EU agencies , organisations managing EU programmes, such as National Agencies.

FINDING A TRAINEESHIP/INTERNSHIP

The Consortium will provide support to Erasmus participants for all pre-mobility and post-mobility processes by helping them improve the effectiveness of their academic and professional development when looking for an internship as well as by helping them establish direct contact with the host organisations.

Although the Consortium will be directly involved in helping students find an internship, it reserves the right not to guarantee an internship job for each selected student as the host organisations’ hiring policy will be directly proportional to the organisations’ expectations from the applicants. Students too are required to take active parts in the internship seeking process. Workshops and seminars will be held to provide students with further information on how to find an internship position.

Below there is list of Internship Databases and Listings:

REQUIRED APPLICATION DOCUMENTS

Erasmus Application Form (Click here for the Application Form)
Transcript (A copy of your transcript issued on the date that you submit your application.)
A headshot
Europass CV (Click here for a CV template)
Letter of Acceptance (Letter of Acceptance_Template)

Letter of Acceptance is not expected to be in the same format as long as it contains the required details as shown in the template.

Application documents must be submitted to the Consortium Representative (To view Consortium Representatives, please click here). Inappropriately-filled application form will not be accepted. Make sure you have all required documents ready and completed.

Important Notice: Letters of Acceptance must be submitted to the Consortium contact person no later than December 14, 2018! Failure to do so will result in denial of applications.

FOREIGN LANGUAGE PROFICIENCY

Language Proficiency Criteria will be set by the relevant Higher Education Institution. For further information on Language Proficiency Criteria and Examinations, please contact your Consortium Representative.

ASSESSMENT PROCESS

Each Consortium Partner will create their own list of criteria and evaluation.
Erasmus Score is calculated as follows: 50% of GPA + 50% of language test score.
In accordance with the Article 21 of the Anti-Terror Law No. 3713 of April 14, 1991 and the Article 7 of the Decree-law No. 667 of July 23, 2016; when calculating Erasmus Score, the following points will be added to or deducted from the overall score in accordance with applicant’s status;

Childrens of martyrs and veterans	+15
Students with disabilities	+10
Students receiving protection under the 2828 Social Services Law	+10
Multiple participations (per each previous participation to Erasmus program	-10
Participation to Erasmus+ Student Mobility in the citizenship country	-10
Withdrawing from the program after the given deadline for withdrawal.	-10
Non-participation in spite of applying for English Proficiency Exam	-5
For selected students: Non-participation of orientations or meetings organized by the HEI without any excuse (effective on the applicant’s next application)	-5

Minimum passing score for Erasmus is 50. In order to take part in Erasmus activities, the applicants shall meet the foreign language requirements stipulated by their own institutions as well as have a minimum passing score for Erasmus.

Announcement period consists of 3 stages:

Erasmus Score: Erasmus Score is calculated and announced following the language assessment.
Placement: Letters of Acceptance are evaluated by a commission.
Erasmus Grant: Following the announcement of the grant amounts allocated to universities by the National Agency, and the approval of intra-institutional budgeting, further details on grants are released.

ERASMUS GRANTS

Each Consortium partner will receive equal amounts of grants allowing them to finance a total of 4 mobilities for 2 months.
In the event that the amount of grants awarded to the institutions remains insufficient to cover the expenses of all applicants, all applicants will be awarded with a 2-month grant.
In case the 2-month grant still remains insufficient, the said grant will be allocated to the relevant Undergraduate School/Graduate School/Vocational School according to their academic performance.
Students are ranked in a descending order according to their Erasmus score. Grants will then be distributed to students according to the overall ranking.
Grants may not be allocated to each student
Request for extension of placement period abroad will be evaluated later.
Students are allowed to undertake Erasmus activity or extend the mobility period by their own financial means.
Monthly Erasmus rates are determined by the National Agency prior to the beginning of Academic Year in accordance with national priority and criteria.
Any procedure regarding going abroad, finding accommodation abroad, passport and visa procedures are principally student’s responsibility. No additional funding is provided to students for round trips between Programme Countries for learning and placement/traineeship mobility.
The exact period of Erasmus activity is calculated based on the start/end dates specified in the certificate of participation.

Country Groups	Countries	Monthly Student Internship Grant (€)
1^stand 2^ndGroup	United Kingdom, Denmark, Finland, Ireland, Sweden, Iceland, Liechtenstein, Luxembourg, Norway, Germany, Austria, Belgium, France, Southern Cyprus, Holland, Spain, Italy, Malta, Portugal, Greece	600
3^rd Group	Bulgaria, Czech Republic, Estonia, Croatia, Latvia, Lithuania, Hungary, Macedonia, Poland, Romania, Slovakia, Slovenia	400

Grant payments shall be made in 2 instalments. First payment is 80% of the total Erasmus+ grant. Payment of the second instalment is dependent on students returning all necessary documentation to Altınbaş University, completing all required procedures, and students’ academic standing (successfully complete/pass at least half of the course credits). Failure to do so will mean forfeit of the second payment. Please note that the second payment shall be made after the completion of mobility.
If the host institution/company is closed on holiday breaks/national holidays, there’s possibility that traineeship may be interrupted. In such case, grant payment will be made for the period where the host institution/company remains closed, however, but this duration won’t be considered as part of the period of activities. In order to carry out the activities within the planned period, you will need to inquire, prior to the beginning of your traineeship, about the dates during which the host institution will be closed, and make sure your stay in host country matches at least minimum days (except holidays) of the planned period of the mobility. Weekends holidays make part of the activity period.
In case the activity is interrupted due to force majeure events, activities that, in the end of the mobility period, do not match the required duration of mobility will be accepted and the grant payment will be made for the duration of stay, on condition that any supporting documentation as may be available to evidence such circumstances are provided.
Except in case of force majeure event, if student returns to his/her home country without completing the minimum period of mobility, activity shall be deemed null and void, and no grant payment shall be made.
Students can, if they wish, renounce the financial support.
No additional funding is provided to students for round trips between Programme Countries for learning and placement/traineeship mobility.